Extended Health Benefits (EHB) Fund Logo

  • Extended Health Benefits (EHB) Fund

  • The Extended Health Benefits Fund is collectively bargained by and for all bargaining unit members of CUPE 3903.

    The purpose of the EHBF is to support members with health care costs that would cause an undue financial burden and that are not covered by the Sun Life Insurance plan, whether due to lack of coverage by the plan or exhaustion of benefits. In setting up the policy, guidelines and allocation process for the EHBF, the Union recognizes that there is a strong relationship between a range of social factors and a person’s health and well-being. Such social determinants of health include, but are not limited to: income, social support, education and literacy, employment and working conditions, housing, health services, nutrition and coping skills. The Union also recognizes that inequitable access to resources and supports may be specific and/or systemic. People may have a lack of access due to poverty and they may be denied access due to one or more forms of social exclusion (such as racism, sexism, ableism heterosexism and transphobia). Health issues and health inequities are thus often deeply intertwined.

    This understanding also incorporates the fact that there is a finite amount of money in the fund for a growing union membership. Ongoing collective bargaining is critical to continuing to improve member access to funds to support them with health care expenses.

    Maximum Award: Up to $5,000 per Collective Agreement year (this limit can be waived at the discretion of the Committee). Please note that the committee may award the full amount or a portion of the amount requested, depending on the grounds for the application and the amount of funds available. Please do not submit additional expenses once the total of the expenses in your application reaches the relevant limit.

     Please do not submit these expenses:

    • Cosmetics
    • OTC supplements without a recommendation note
    • Botox (only covered if recommended by a doctor)
    • Hair transplant
    • Requests for dependents

    Forseeable expenses: Members must submit the proof of their purhcase to the committee in a timely manner after purchase.

    Receipts are required for all expenses, without exception. Receipts should be either PDFs of original electronic receipts or clear scans of physical receipts.

    Response Time: The Committee recognizes the importance of this fund in supporting members facing urgent needs and strives to review applications on a weekly basis; however, due to the high volume of requests, please allow additional time for your application to be processed.

    Email Transfer: CUPE 3903 uses Plooto to faciliate electronic fund transfers.

    Contact Email: ehb3903@gmail.com

     

  • "I confirm that I have read and understood the key points outlined above and will ensure my application aligns accordingly. I acknowledge that applications not meeting these requirements may experience delays in processing or be denied."

  • Member Information

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  • Fund Request

  • Paid Expense

    This section is for expenses for which you have already paid and have the necessary receipts.

  • Please group together similar expenses as one expense rather then as multiple expenses. For example, if you are seeking reimbursement for 5 massages, total up the amounts, and treat it as a 1 expense type.

    • Expense #1 
    • Expense #2 
    • Expense #3 
    • Expense #4 
    • Expense #5 
    • Total Expense (Paid) 

  • Foreseeable Expenses

    This section is for expenses that you have not yet paid for and for which you have estimates or invoices.

  • Please group together similar expenses as one expense rather then as multiple expenses. For example, if you are seeking funding for 5 upcoming therapist sessions, total up the expected amounts, and treat it as a 1 expense type.

    • Expense #1 
    • Expense #2 
    • Expense #3 
    • Expense #4 
    • Expense #5 
    • Total Expense (Foreseeable) 

  • Supporting Documents

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  • Additional Information

  • Although this is not required, a short explanation of the expenses you claimed and the reason you are applying to EHB can help the committee to understand your application. This may include background information about the provider, product, or service, your overall health status, or other circumstances contributing to additional hardship.

    This information may also take into account intersecting issues relevant to your financial situation and the health issues for which you are seeking funding, including overall health, family or financial situation, and/or social marginalization on the basis of race, ethnicity, class, sexuality, gender, or ability.

  • Submission

  • Certificate

    I certify that all information presented herein is accurate to the best of my knowledge.

  • Clear

  • The Extended Health Benefits Committee strives to meet to adjudicate applications once per month due to the possibly urgent nature of the expenses. Once the Committee has adjudicated, members will be informed as to the result of the application. Should the Committee require additional information, the Committee will email the member with the provided email, though this will cause a delay in the adjudication of the file.

     

    Please press the Review button to review your application prior to submission. Upon submission, you will receive an automated email from the Committee confirming receipt.

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