•  • Booking Form •
    YUGSA CONFERENCE ROOM
    (Student Centre 430)
  • For inquiries about this form and the space booking process, please contact rc@yugsa.ca
  • Booking requests are primarily reserved for graduate students, and graduate student associations/organizations.

    Booking requests are subject to the YUGSA Executive's approval.

    Applications must be submitted a minimum of 10 working days in advance of your event.

  • Your Information
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  • Terms and Conditions
     
    • You may not leave our space unattended at any time during your booking. A representative (host) of your organization must be present at all times during your space booking/event.
    • Access to the Executive Boardroom is prohibited.
    • Access to the lower floor of our office, outside of our Monday-Friday, 10am-4pm office hours, is prohibited (alarm system will sound).
    • Event must end by 12am.
    • Keep noise levels reasonable. No excessively loud muusic or other disturbances are permitted. Music volume must not disturb neighbouring offices and/or organizations.
    • No decorations are to be nailed, stapled or glued anywhere, including the walls or ceiling.
    • No exists/entrances are to be blocked and/or jammed open.
    • No smoking is permitted inside. No fire hazards (e.g. candles/sparklers/fireworks) are allowed.
    • Event organizers must comply with all fire and safety laws, municipal bylaws and requiremtns, and university safety regulations.
    • Event organizers will be held liable in the event of any and all by-law violations and/or university regulation infractions, including all monetary penalties or fines.
    • All garbage is to be removed at the end of the event.
    • Keys must be returned to the YUGSA office one (1) day after the event.
    • All event organizer(s)/organization(s) are responsible for any and all resultant costs associated with any damage or theft to YUGSA property resulting from use of the room, including but not limited to any cleaning, repairs or replacement costs.
    • Penalties for violations of the Terms and Conditions are subject to the YUGSA Executive's discretion. If Temrs and Conditions are not followed, organizer(s)/organization(s) may not be allowed to book future events.
  • Booking Information
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  • Event Information
     
  • Select File
    Cancelof
  • Room Deposit
     
  • This section will be filled by YUGSA's office
     
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